Conference Management Software for Academic & Research Conferences
Managing an academic or research conference involves much more than publishing an event date and location. Conference organizers may need to manage conference information, research paper submissions, authors, reviewers, peer review, registration, participants, scheduling, communication, and conference proceedings.
ScholarMeet is a conference management software and online conference management system designed for universities, colleges, research institutes, academic societies, research organizations, and conference organizers. It brings important conference activities together in one online platform.
What Is Conference Management Software?
Conference management software is an online system that helps academic and research organizations plan, organize, publish, and manage conferences through a centralized platform. Instead of relying on multiple disconnected tools, organizers can use conference management software to manage different stages of the conference workflow.
Depending on the conference configuration, a conference management system can support activities such as conference creation, research paper submission, author management, reviewer assignment, peer review, registration, participant management, scheduling, communication, and proceedings management.
In simple terms, a conference management system helps organize the complete academic conference workflow online, from creating the conference and collecting submissions to managing reviews, registrations, participants, and conference information.
Why Do Academic Conferences Need Conference Management Software?
Academic conferences often involve multiple people and processes working together. Organizers may need to coordinate authors, reviewers, participants, speakers, committees, and administrative teams while keeping conference information updated.
Common conference activities include:
Conference Creation Paper Submission Peer Review Registration Participant Management Scheduling Communication Proceedings
Managing these activities through spreadsheets, email, separate forms, and disconnected tools can make the workflow harder to coordinate. A centralized conference management system can bring these activities together and provide a structured online workflow.
How Does ScholarMeet Work as Conference Management Software?
ScholarMeet provides an online environment where conference organizers can create and manage academic and research conferences. Organizers can publish conference information and configure the activities required for their event.
Depending on the conference setup, organizers can manage research submissions, authors, reviewers, registrations, participants, communication, scheduling, and proceedings through the platform.
Create Conference → Configure Workflow → Collect Submissions → Review → Manage Registration → Organize Conference → Manage Proceedings
Key Features of ScholarMeet Conference Management Software
1. Conference Creation and Management
Organizers can create academic and research conference listings and provide important information such as the conference title, description, dates, location, research areas, submission information, registration details, and other event information.
2. Research Paper Submission
Academic conferences frequently collect research papers or abstracts from researchers. When submission is enabled, ScholarMeet provides an online workflow for authors to submit their research work and provide the required information.
Learn more about managing research paper submissions for academic conferences.
3. Author Management
Conference organizers may need to maintain information about authors and co-authors associated with research submissions. A centralized system helps keep submission and author information organized within the conference workflow.
4. Reviewer and Peer Review Management
Research conferences may involve multiple reviewers evaluating submitted papers. ScholarMeet supports reviewer management and peer-review workflows for conferences where review functionality is configured.
Organizers can use structured review workflows to coordinate paper evaluation and manage review-related activities online.
5. Blind Peer-Review Workflows
Some academic conferences require blind or anonymous peer review. ScholarMeet supports blind peer-review workflows where configured by conference organizers.
Read more about blind peer-review systems for conferences.
6. Registration and Participant Management
Conference organizers can manage registration and participant-related information through an online conference workflow. This provides a central place for conference participation information and helps organizers coordinate attendees.
7. Conference Scheduling and Program Management
Academic conferences may contain multiple sessions, presentations, speakers, and activities. Conference scheduling functionality can help organizers structure and communicate the conference program online.
8. Conference Communication
Conference management involves communication with authors, reviewers, participants, and organizers. An online conference management platform can help centralize conference-related communication and reduce dependency on separate communication channels.
9. Conference Proceedings Management
Conference proceedings are an important part of many academic events. ScholarMeet supports proceedings-related workflows to help organizers manage accepted research content and conference publication activities.
Explore our guide to conference proceedings management.
10. Conference Discovery
ScholarMeet also provides a conference discovery environment where researchers and academics can find conferences using categories, locations, keywords, and other available conference information.
Who Can Use Conference Management Software?
Conference management software can be useful for organizations that regularly organize academic, scientific, medical, engineering, technical, and research events.
Universities — Manage conferences organized by departments, faculties, or academic teams.
Colleges — Organize academic conferences, seminars, workshops, and research events.
Research Institutes — Manage research-focused conferences and scholarly submissions.
Academic Societies — Coordinate conferences and research communities through an online platform.
Research Organizations — Manage academic events and research-related submissions.
Conference Organizers — Manage conference workflows through a centralized online system.
Conference Management Software vs. Multiple Separate Tools
Organizers can manage different conference activities using separate forms, spreadsheets, email accounts, document-sharing tools, and other software. However, using multiple systems can require organizers to move information between platforms and maintain several workflows.
| Conference Activity | Multiple Separate Tools | Conference Management Platform |
|---|---|---|
| Conference information | May be maintained separately | Managed through one platform |
| Paper submission | Separate form or system may be required | Integrated submission workflow where enabled |
| Peer review | May require separate tools | Review workflow where configured |
| Registration | Separate registration system may be needed | Online conference registration workflow |
| Proceedings | May require manual coordination | Proceedings management workflow |
Benefits of Using ScholarMeet for Academic Conferences
✓ Create and publish academic and research conferences online.
✓ Manage conference information through a centralized platform.
✓ Collect research paper submissions when enabled.
✓ Organize authors and research submissions.
✓ Manage reviewers and peer-review workflows where configured.
✓ Manage conference registration and participant information.
✓ Support conference scheduling and program management.
✓ Coordinate conference-related communication.
✓ Manage conference proceedings workflows.
✓ Provide a conference discovery platform for researchers and academics.
Why Use an Online Conference Management System?
An online conference management system can provide a structured environment for managing conference activities from different locations. Organizers, authors, reviewers, and participants can interact with the conference workflow through online interfaces instead of relying entirely on physical documents or manual processes.
For universities and research organizations managing multiple conferences, a centralized system can also provide a repeatable workflow that can be used across different academic events.
The exact features and workflow available to participants depend on how each conference is configured by its organizers.
ScholarMeet for Research and Academic Conferences
ScholarMeet is designed specifically around academic and research conference workflows. It can be used by universities, colleges, research institutes, academic societies, scientific organizations, medical organizations, engineering institutions, technical research communities, and conference organizers.
The platform brings conference creation, research submissions, author management, reviewer workflows, registration, participants, scheduling, communication, and proceedings-related activities into an online conference management environment.
Manage Your Academic Conference with ScholarMeet
Create, publish, and manage your academic or research conference through an online conference management platform.
Frequently Asked Questions
What is conference management software?
Conference management software is an online system that helps organizers create, publish, and manage academic conferences and related activities such as paper submission, peer review, registration, participants, scheduling, communication, and proceedings.
What is an online conference management system?
An online conference management system is a web-based platform that allows conference organizers, authors, reviewers, participants, and other users to interact with conference workflows through the internet.
Can ScholarMeet manage research paper submissions?
Yes. Conference organizers can enable research paper submission for their conference, allowing authors to submit research papers and provide the required submission information online.
Does ScholarMeet support peer review?
ScholarMeet supports reviewer and peer-review workflows for conferences where review functionality has been configured by the organizers, including blind peer-review workflows where applicable.
Can universities use ScholarMeet for academic conferences?
Yes. ScholarMeet is designed for universities, colleges, research institutes, academic societies, research organizations, and conference organizers managing academic and research events.
Does ScholarMeet support conference registration?
Yes. ScholarMeet provides conference registration and participant management workflows for conferences where these features are enabled.
Can ScholarMeet help manage conference proceedings?
Yes. ScholarMeet supports conference proceedings-related workflows to help organizers manage accepted research content and proceedings activities.
Who can use ScholarMeet?
ScholarMeet can be used by universities, colleges, research institutes, academic societies, scientific and technical organizations, conference organizers, researchers, authors, reviewers, and participants involved in academic and research conferences.
Conclusion
Conference management software can help academic and research organizations manage complex conference workflows through a centralized online system. Instead of coordinating every activity through separate tools, organizers can use a conference management platform to structure conference creation, research submissions, peer review, registration, participant management, scheduling, communication, and proceedings.
ScholarMeet provides an online conference management system for universities, colleges, research institutes, academic societies, and conference organizers. It brings key academic conference activities together in one platform and provides researchers with an online environment for discovering relevant conferences.
Related Conference Management Guides
- What Is a Conference Management System?
- Managing Research Paper Submissions for Academic Conferences
- Blind Peer-Review System for Academic Conferences
- Conference Proceedings Management
- 10 Essential Features of a Modern Conference Management System
- How to Choose a Conference Management Tool for Academic Conferences
